Reporting to the Chief Financial Officer, the Grants Compliance Manager oversees all critical aspects of the grant cycle from pre-award to post-award; specifically, the administration of activities associated with successful performance of designated contracts, grants and cooperative agreements. This role takes the lead in ensuring all current and future grants and contracts receive requisite reporting and at the highest level to promote future procurement of support. The Grants Compliance Manger will be the contact and representative between the Life Health Center and external contract and/or grants officials.
• Monitors and coordinates all phases of grants and restricted contributions from award through close-out, including grants administration, compliance, reporting, and compliance with approved budgets, contract terms, and legal or regulatory requirements.
• Ensures grants and contract budgets align with institutional budgets and forecasts.
• Works with finance team and program staff to ensure that key processes and systems are in place to manage grant risk assessments, donor financial compliance, and reporting management processes.
• Reviews all proposed grants budgets prior to submission to ensure consistency with proposal requirements; accuracy in the calculation of salaries, direct and indirect expenses; compliance with established regulations; and makes recommendations to program staff for revisions when appropriate.
• Alerts program staff to any required reports to public funders and assists with development and submission.
• Coordinates with management to ensure compliance with due dates for submission of budget, technical and programmatic reports to federal agencies and private funders.
• Act as liaison between fundraising and financial teams and systems to ensure continuity, accuracy, and adherence to key processes. Systems Development and Strategy Planning
• Establish a methodology to track and report matching costs on grants.
• Reads all proposed sub-contract and sub-grant agreements and applications to ensure compliance with terms of contract and grant agreements between the Life Health Center and its funder (both federal, state, and private). Actively monitors sub-recipients, and serves as liaison between medical teams and administrative team.
• Develop guidelines, procedures, standards, work processes, flow charts, manuals, metrics and methodologies for a successful and comprehensive grant management system.
• Lead efforts for all components of grant processing, including structure of grant payments, regulatory compliance, and sharing of grants information with program, finance, communications, and other relevant departments.
• Highly detail-oriented with ability to prioritize tasks independently, accurately complete work under tight deadlines, and provide timely and accurate responses to data requests
• Strong oral and written communication, and time and project management skills
• Strong analytical and data management skills
• Knowledge of grant management policies and procedures, including budget, personnel management, and reporting as well as applicable local, state, and federal regulations
• Ability to manage multiple on-going projects at one time
• Ability to prepare forms and reports using standardized formats
• In-depth functional knowledge and expertise in area of specialization and general knowledge of related areas in the medical delivery and social services
• Ability to perform complex administrative analysis with only general supervision
• Strong diagnostic, analytical and problem-solving skills
• Excellent coordination and communication skills used appropriately influence the decision-making of individuals and groups at all levels
• Ability to plan and manage own work flow, priorities and results accomplishment
• Advanced knowledge of computerized systems and operating software i.e. Microsoft Office Products, Analyse-it; Risk management software; Statistical analysis software, database and project management software, Gnatt along with technical reporting tools
• A bachelor’s degree in finance or another related area of study
• Minimum of 4 years related non-profit grants experience, including proposal budget development, writing and post-award management.
• Experience and training with applicable U.S. Federal government circulars (OMB Circulars 110, A-122 and A-133), state and local regulations, and standard contract clauses.